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SaaS, cloud & AI management platform

One system for your entire technology stack.

AI-powered visibility across every SaaS, cloud and AI tool you pay for — spend, licenses, contracts, renewals and access — answered without interviewing anyone.

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Illustrative environment. Figures are examples, not customer data.
The current state 342 apps in the average portfolio 51% of licenses sit unused 90% of SaaS is unmanaged
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L. BennettChief Financial Officer
Search across tools, vendors, contracts, owners…
Intelligence layer
+ New request
Good morning, Lauren.
Three decisions need you this week.
Everything else is holding.
Company-wide · 480 employees · refreshed 8:42 AM Export snapshot
What changed
Since last quarter
↓ Unmanaged apps41 → 36
↑ Approval turnaround2.3 days faster
↓ Duplicate toolsNine retired
↑ Owner coverage88% of portfolio
3 Needs a decision Odau prepared the context — the call is yours
Company renews in 52 daysUsage down 18% while the commitment stepped up $240K contractRenewal decision →
Three AI writing tools overlapSame function across Marketing and Sales $210K combinedConsolidation →
Cloudviz.io has no ownerEntered outside procurement, 61 users with access High exposureOwnership →
34 applications missing annual reviewGovernance record incomplete before audit window Due in 3 weeksCompliance →
Open the decision queue →
Odau intelligence
Marketing bought three tools that already existed elsewhere.
Three approvers, two quarters, one overlap.
See the trail →
Keep an eye on
Not urgent yet
Renewal exposure, next 90 daysWatch
Access held by former staffRising
Ownership records completeImproving
Review the watchlist →
Where the portfolio stands 436 systems in scope
Healthy, owned and used Worth watching Needs attention
Renewals ahead Next 90 days
Company
Identity
Company
AugSepOct
Intelligence layer Every item above links back to the systems, owners and records it came from. 8 systems connected 98% data confidence
The problem

The information exists.It just lives in twenty systems that disagree.

A spreadsheet was never built to manage a modern technology estate.

Keep scrolling to consolidate
Finance system
Expense reports
SSO / identity
HRIS
Vendor portals
Procurement tickets
Spreadsheets
Cloud billing
Security records
Department docs
Contract PDFs
Shadow purchases
ODAU One governed record
Company Approved · owned 6 sources reconciled
Owner
M. Ellis
Cost
$240K
Renews
52 days
Access
61 users
What an unmanaged tech stack costs IBM · Gartner · industry research, 2024–25
$104M
Lost to digital inefficiency per enterprise, every year.
36 days
Lost per employee per year to tool friction.
91%
Of AI rollouts never delivered what they promised.
$4.9M
Average cost of a breach. Shadow IT is a top amplifier.
How it works

The record, and the intelligence that reads it.

Finance & ERP Identity & SSO HRIS Procurement Cloud & infrastructure Expense & cards Vendors & contracts Security tooling Expense platforms Department spreadsheets
Finance & ERP Identity & SSO HRIS Procurement Cloud & infrastructure Expense & cards Vendors & contracts Security tooling Expense platforms Department spreadsheets
01 Operate

Technology Operating System

Applications and Owners Contracts and Renewals Spend and Vendors Procurement Intake Access and Provisioning Lifecycle and Governance
02 Understand

Intelligence Layer

See what is happening.Understand why.Know what to do next.

Four intelligence categories across the portfolio Embedded AI inside every record and request
Context and insight, wherever the decision happens.
Inside the record

Not a dashboard you visit.Judgement where the decision is.

One tool, one renewal, one decision — with the reasoning and the evidence already assembled.

Technology/Data & AI/Company
Company
Approved · owned Renews in 52 days
Owner
M. Ellis · Data
Annual cost
$240,000
Access
61 users · 4 admins
Utilization
Down 18%
Contract
3 yr · auto-renews
Notice window
Closes in 22 days
Vendor
Direct · 4 contracts
Lifecycle
In production
Access & governance
Seats assigned61 Active in 30 days38 Idle · reclaimable23 Last access reviewFeb 09
Consumption
12 months
Committed capacityUsed 82%
Activity
Apr 12Commitment tier stepped up at renewal+$40K
Mar 03Analytics team migrated two workloads out−9 seats
Jan 28Overlapping warehouse approved for FinanceDuplicate
Odau intelligence Reading now
You are about to renew 18% more capacity than you used.
Two workloads left in March. A second warehouse was approved for Finance in January and covers the same function.
Root cause
Tier stepped up before usage was reviewed
Confidence
High · validated
Over-committed
$40K this term
Related in your portfolio
A second warehouse, same functionOverlapping Two tools doing one jobConsolidatable
Every figure traces back to the system it came from.
Your call
Right-size at renewal$140K / yr Consolidate with Finance$210K / yr Renew as isNo change
Odau assembles the case. It does not make the decision.
Dashboards and reporting

Choose your lens.Keep the whole picture.

01Portfolio Performance
02Usage Signals
03Operational Health
04Financial Insights
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Portfolio score
78 Good +8 vs last quarter
Twelve monthsBenchmark
Top strength
Ownership coverage
10 points above benchmark
Benchmark 8191%
Biggest gap
Data quality
12 points below benchmark
Benchmark 7058%
Confidence
High
Validated against source
Fields traced96%
Needs your attention
Data quality below benchmark 78 systems missing cost or owner Review
Ownership confirmed 412 of 436 systems have an accountable owner Healthy
Benchmark refreshed Peer set updated for Q1 Updated
One decision moves this: complete the data on your top twenty systems.
Portfolio Performance
How the portfolio performs against comparable companies.
Data as of Apr 30
Portfolio score
78Good
Odau intelligence
Strong foundation. Clear opportunities to lead.
Ownership and contract coverage are above benchmark. Data quality and lifecycle maturity are the largest remaining opportunities.
Top strength
Ownership coverage
Biggest gap
Data quality
Confidence
High
Benchmark pulse
Your portfolio vs. market median
Ownership coverage75%
Contract coverage72%
Lifecycle maturity3.6
Data quality80%
Recommended focus
1Improve data completeness to unlock automation
2Advance lifecycle maturity for high-value systems
3Expand contract coverage for shadow systems
View personalized plan
Guidance Data completeness is the one gap holding automation back. Open the plan →
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Adoption score
64 Uneven −3 vs last quarter
Twelve monthsBenchmark
Best adopted
Collaboration suite
94% of seats active
Target 8594%
Never landed
Project management
31% after 11 months
Target 8531%
At risk
Design tooling
Renews in 40 days
Target 8552%
Needs your attention
Project management never landed 31% active after 11 months, renews in 63 days Act now
Design tooling drifting 52% active, down from 71% Watch
Collaboration suite at ceiling 94% active, consider a volume tier Healthy
One decision moves this: cut the seats nobody activated before the next renewal.
Usage Signals
Adoption, utilization, and engagement trends.
Data as of Apr 30
Odau intelligence
Adoption is improving, but engagement depth is uneven across teams.
Adoption rose 12% this quarter, driven by core productivity tools. Deeper feature use remains concentrated in a few departments.
Adoption
72%
+12pp
Active users
4,812
+8%
68/100
Utilization
61/100
Engagement
18days
Time to adopt
78%usage
Activation
Feature engagement
Relative engagement by department
IT Finance Operations Sales HR
LowHigh
Underused tools
Low engagement and adoption
DataCatalog Pro12%
Workflow Builder18%
Advanced Analytics22%
AI Assistant24%
Sandbox Studio16%
Guidance Five tools have licences no one has opened in 90 days. Review licences →
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Health score
82 Healthy +5 vs last quarter
Twelve monthsBenchmark
Fastest
Access requests
Cleared in 1.2 days
Target 3 days88%
Slowest
Procurement approvals
Stalled at 9 days
Target 3 days34%
Unowned
14 systems
No accountable owner
97% owned67%
Needs your attention
Procurement approvals stalled 9 requests waiting more than a week Act now
14 systems without an owner No one accountable at renewal Assign
Access requests clearing fast 1.2 day average, well inside target Healthy
One decision moves this: approvals are the bottleneck, and two people hold them.
Operational Health
Workflow and implementation performance, gaps, and risks.
Data as of Apr 30
Odau intelligence
Operations are stable — approval cycle time is the one thing holding the quarter back.
Cycle time is running 2.6× above target, driving delayed requests and backlog growth in provisioning.
Top operational risk
Approval cycle time
2.6× above target, impacting 18% of requests.
Workflow status
Last 30 days
Requests submitted1248
In review432
Approved770
Provisioned645
Completed612
Service level performance
Approval cycle time4.2 daysHigh
Workflow completion rate89%On track
Provisioning SLA adherence91%At risk
Health score
76Good
+6 pts vs last month
Next best actions
Rebalance approval workload across teams
Automate provisioning for low-risk access
Assign renewal owners for 14 contracts
Guidance Approval workload is concentrated on two people. Rebalance approvals →
ODAU
Search across tools, vendors, contracts…
Executive Owner
Intelligence layer
+ New request
Waste identified
$4.3M Recoverable $2.1M captured YTD
Twelve monthsBenchmark
Largest source
Unused licenses
29% of all waste
Of total waste29%
Fastest win
Duplicate tooling
$2.2M, high confidence
Of recoverable51%
Watch
Auto-renewals
9% and rising
Of total waste9%
Needs your attention
Overlapping analytics tools $2.2M recoverable, high confidence Act now
Auto-renewals rising 9% of spend renews without review Watch
$2.1M captured year to date Against a $4.3M identified baseline On track
One decision moves this: consolidate the overlapping analytics tools this quarter.
Financial Insights
Spend clarity, waste detection, and cost control.
Data as of Apr 30
Odau intelligence
Your spend is well managed — but $4.3M in unnecessary spend is reaching your bottom line.
Explore top opportunities
Top opportunity
$2.2M
Consolidate overlapping data analytics tools across 6 teams.
High confidence
Total annual spend
$34.2M
Waste detected
$4.3M
Recovery opportunity
$6.8M
Savings captured YTD
$2.1M
Top savings opportunities
High impact. Actionable now.
1Consolidate data analytics tools$2.2MHigh
2Optimize SaaS license utilization$1.6MHigh
3Eliminate overlapping security tools$1.2MMedium
4Renegotiate cloud commitments$0.9MMedium
5Remove unused subscriptions$0.7MMedium
Identified this quarter $6.6M
Waste composition
$4.3MWaste
Unused licenses 29% Low adoption 21% Duplicate tools 17% Overlapping contracts 13% Auto-renewals 9%
View waste analysis →
Guidance $2.2M sits in overlapping analytics tools across six teams. Explore savings →
AI financial and usage tracking

Nobody has the right amount of credits.Everybody overspends anyway.

Full visibility into what AI costs you and where it is heading — with the usage behind it, so you can put the spend where it returns the most.

75%Yearly growth in AI spend — the fastest-moving line on the P&L. 1%Of companies call their AI rollout mature. Spend outran understanding. Industry research, 2024–25 · McKinsey
AI burn · this quarter Pacing over
Projected at this pace
$2.1M
Approved budget
$900K
Actual burnBudgeted paceDay 61 of 90
By department
21 AI tools in use
Team Tools Spend Usage Reading
Engineering 6 $980K 84% Over budget
Marketing 5 $310K 41% Low usage
Finance 3 $120K 66% On plan
Sales 4 $210K 28% Barely used
Spend and usage read together, so the decision is obvious before the invoice arrives.
Where the data comes from

We govern systems, not people.

Odau reads the systems of record your company already owns. It does not watch your employees. See exactly what we read →

On coverage
Every tool in the record — not only the ten that were easy to connect.
On people
A tool with no owner is a governance problem. An employee with a browser is not.
Onboarding

The software is never the hard part.Getting it live is.

Every vendor says theirs is easy, then leaves you hiring contractors to finish it. We would rather show you the work up front and stay until it is done.

70%
of rollouts never deliver the return promised
47%
of implementations finish on time
44%
deliver the benefits they promised
49%
of features ever get used
McKinsey · Gartner · Pendo
Estimate your onboarding Six questions, answered live. No email required.
We would rather set the expectation honestly than win the deal and lose the rollout.
Who it is for · three teams, one record

Find the waste.Fix what caused it.Keep it from returning.

Finance

See where the money leaks

Every dollar tied to usage, an owner and a renewal date.

Waste quantified and ranked Budget accountability by department Renewal decisions with evidence
Operations

Control the stack, not the sprawl

Duplicate tools and dead adoption, traced to the work they hold up.

Operational drag by system Workflow and cycle-time performance Implementation follow-through
IT & Security

Every app and account, accounted for

The apps nobody declared, the accounts nobody closed, in one record.

Shadow IT and unmanaged AI surfaced Orphaned and privileged access reviewed Audit evidence exportable
Reads the systems you already run
WorkdayNetSuiteSAPOktaMicrosoft EntraCoupaServiceNowGoogle WorkspaceAWSAzureJiraSalesforceZoomRampSnowflake
WorkdayNetSuiteSAPOktaMicrosoft EntraCoupaServiceNowGoogle WorkspaceAWSAzureJiraSalesforceZoomRampSnowflake
What if you could walk into the room and say:
“We found $4.3M in waste, recovered $2.1M — and know exactly what caused it.”
Waste makes the case. What it reveals keeps Odau in the room.

See it against your own environment.

Thirty minutes, and a demo about how we would serve you — not whether you qualify.

Request a walkthrough
Onboarding estimate
What it would actually take.
Close
How many employees?
Under 500 500–2,500 2,500+
Roughly how many tools do you pay for?
Under 100 100–400 400+ or unsure
Do you have a reliable list of what you own?
Yes, maintained A spreadsheet somewhere No
Where do your contracts live?
One system we can read Shared drives, mostly Scattered across inboxes
Do you run procurement through a dedicated tool?
Yes, and we would keep it Yes, and we would move off it No formal process
Is it clear who owns each tool?
Mostly For the big ones Rarely
Seeing your own data
Immediately
The record populates as it connects. There is no waiting period before it is usable.
Fully owned and governed 2–3weeks
Hours from your assigned admin 3–5
Minutes per tool owner 10–15
How it goes live
01 Connect Minutes
02 It populates Immediately
03 Fill the gaps Optional
04 It updates itself Live
Answer the questions and this updates as you go.
An estimate, not a quote. Where a system cannot be connected, that data comes in by import instead — we will tell you which is which before you commit to anything.
Talk through this estimate